Monmouth County’s web portal now has 13 member counties

FREEHOLD, NJ – Monmouth County Clerk M. Claire French welcomed Middlesex County to the statewide electronic-filing web portal. Middlesex becomes the 13th county to join a shared service designed by Monmouth County that enables mortgages and deeds to be filed electronically.

French also presented the Monmouth County Board of Chosen Freeholders with a check for $66,000, representing the hosting fees for two years collected from 11 other counties that belong to the portal. The money goes into the county’s general fund. The cost for each county is $3,000 per year.

“Monmouth County unveiled the e-filing web portal five years ago and today we have 13 member counties,” French said. “Providing a mechanism whereby attorneys and title companies can file land records electronically helps reduce staff and save taxpayer dollars, and this is a great convenience to the public.”

“Filing electronically is the next initiative in my mission to improve and modernize the services of the Middlesex County Clerk’s Office,” Middlesex County Clerk Elaine M. Flynn said. “I am proud to introduce e-filing to Middlesex County because it offers more efficient communication for larger businesses. We will continue to accept requests through the mail for our more traditional businesses.

The e-filing system, which is hosted by Monmouth County, was created by the Monmouth County Clerk’s Office and designed for all 21 counties to share. The state Division of Archives and Records Management (DARM) has honored the program for its use of technology in delivering government services. Grants from DARM have allowed Monmouth County to upgrade and add features to the highly successful program.

The program allows attorneys and financial institutions to electronically file and record deeds, mortgages and other land title-related filings with the offices of participating county clerks and registers in New Jersey. Instead of mailing real estate documents to county clerks and registers, they can now be filed electronically using the Internet.

This e-filing system is among the first of many shared services arrangements the county has with Middlesex County. The two counties share medical examiners and youth detention services, which together saves each county more than $2 million per year.

“We are extremely pleased that Middlesex County has joined the e-filing system,” Monmouth County Freeholder Director Lillian G. Burry said. “The e-filing system is just one of many examples of government sharing services to lower costs and improve services.”

“As a county government, we are consistently seeking out shared services arrangements that make good business sense and work to benefit our residents,” said Middlesex County Freeholder Director Christopher D. Rafano. “Like our previous partnerships with Monmouth County, this arrangement meets both criteria and helps us help our residents.”

In addition to Monmouth and Middlesex, 11 other counties are members to the online e-filing portal: Atlantic, Ocean, Cape May, Passaic, Burlington, Cumberland, Camden, Essex, Sussex, Mercer and Morris.