FREEHOLD, NJ – County Clerk Christine Giordano Hanlon is warning of a change in the State recording law for all property filings.

In compliance with N.J.S.A. 46:26A-5, the Monmouth County Clerk’s Office must require a cover sheet with each individual land document submitted for recording. This change was effective Monday, May 1, 2017.

If an individual submits land documents to the Monmouth County Clerk’s Office for recording via U.S. Mail, Express Mail, Courier Service or in person over the counter, or electronically through our e-recording vendor, a cover sheet is required. The new cover sheet contains mandatory indexing fields, which are to be completed by the submitter.

“Due to this change in the law, our office has made the new cover sheet easily accessible on our website, www.visitmonmouth.com/countyclerk, under “forms and services,” said Clerk Hanlon. “The cover sheet is a PDF form, which can be easily filled in on a personal computer to be printed out.”

Please be advised that the cover sheet is a part of the submitted land record and is included in the calculation of recording fees for documents with booking and paging fees only. There is no additional fee when recording flat fee instruments.

If an individual fails to provide a cover sheet when submitting a land document, a $20.00 fee for the cost of indexing the document will result, per N.J.S.A. 46:26A-5. If an individual submits a land document without a cover sheet, and does not include an additional $20.00 for the indexing fee, the document will be rejected and returned. The individual can then resubmit the document with the cover sheet and an additional $10.00 page fee OR with a $20.00 indexing fee.

“We greatly appreciate your cooperation in complying with this new State law,” said Hanlon.

If you have any questions, please contact the Monmouth County Clerk’s Recording Division at 732-431-7324, opt. 4.