FREEHOLD, NJ – Monmouth County property owners can now file a tax appeal online, thanks to the recent expansion of the county’s Open Public Record Search System (OPRS).
“As part of the county’s ongoing efforts to provide enhanced and efficient services, property owners can now file a property assessment appeal with the county Tax Board online,” Freeholder Director Robert D. Clifton said. “This expansion of the county’s OPRS provides county property owners with New Jersey’s only electronic assessment appeal filing and management system.”
In the paper-based system, paper copies of all correspondence and forms were exchanged between the Monmouth County Tax Board, municipal assessor, municipal attorney, municipal clerk, taxpayer and taxpayer’s attorney. The new process eliminates paper and all of the costs associated with the management of the paper.
With the new electronic process, all relevant documents are held within the county’s state-certified document repository and are available for electronic review by only those parties connected to a pending action.
“While the new system is intended to be both cost-effective and convenient, because electronic filing may not be for everyone, property owners may also continue to file assessment appeals in paper format if they prefer,” said Matthew S. Clark, county tax administrator.
Property owners who believe their property has an assessed value that is unreasonable compared to a market value standard can file a assessment appeal. By law, a current assessment is assumed to be correct. A taxpayer who files an appeal must overcome the presumption of correctness in the existing assessment by submitting recent comparables sales data.
To begin the online tax appeal process, a property owner must register with the appeals section of the OPRS and gain a secure log-on with a password. The electronic filing process will request current, basic property and assessment information as well as credible evidence as to why the tax assessment appeal should be granted. In addition to recent comparable sales data, items of credible evidence may include property photographs, information about the comparable properties and factual evidence of other related circumstances.
To go directly to the appeal filing system, please visit the OPRS Web site at https://appeals.co.monmouth.nj.us.
The new system also provides for the complete exchange of settlement stipulations by using electronic signatures. Once an appeal is finalized, electronic images of the permanent records are stored within the county’s OPRS system for public access.
The OPRS system is managed by the county’s Office of Records Management, a division within the County Clerk’s Office.
“Transitioning to this new system makes the management of the appeal process more efficient for all parties involved,” County Clerk M. Claire French said. “Property owners should avail themselves to this and other online services and resources provided on the county’s Web site at www.vistmonmouth.com”
In addition to the online filing, the county’s OPRS provides free public access to millions of records. Items in the collection include:
- Freeholder records – Freeholder meeting minutes and agendas
- County Clerk – property records, election information, subdivision maps, archival records
- Tax Board – tax list image archive, searchable database of ownership and sales data, tax maps, appeal judgments, tax rate certifications
- Shared Service records – documents relating to the county’s many forms of shared service agreements
- County forms – commonly requested forms from the County Clerk, Human Services, Elections and Tax Board
- Consolidated records search – property specific records from multiple sources
“There are a wealth of resources available to our citizens in the OPRS,” French said.